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Complete Experiment Safety Documentation Print
Wednesday, 02 June 2010 14:26

User Safety Overview

The steps for authorization of your experiment are described below.

The ALS Experiment Coordinators are available to support you through this process. Please This e-mail address is being protected from spambots. You need JavaScript enabled to view it at any stage if you have questions or need more information.


Prior to Your Arrival at the ALS

1. Log in to ALSHub to Complete or Update an Experiment Safety Sheet

If you did not submit a General User Proposal, you must submit an ESS one month prior to arrival at the ALS.

2. Biological, Radioactive, and Hazardous Materials

If your experiment involves the use of any of the above materials—no matter how small the quantities are or how innocuous the sample may be—additional authorization may be required. Please submit your ESS early and clearly identify your materials. Our staff will assess the hazards and contact you about any necessary supplementary documentation.

3. Electrical Equipment and Lasers

Experiments involving electrical equipment or lasers that are brought to ALS will need an inspection before the experiment starts. Please submit your ESS early, clearly describe the equipment and work with the Experiment Coordinator to schedule the inspection.

4. ALS Chemistry Lab Access

If you need access to the ALS Chemistry Lab you will need to complete training and documentation.

5. Experiment Coordinator will contact you

If using lasers, biological, radioactive, hazardous, or electrical materials, expect to be contacted 2-3 weeks prior to your arrival to confirm experiment details, including a list of participants and to establish requirements. For non-hazardous materials you will be contacted 1 week prior to the experiment start date. If you have not been contacted by these times, please This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


Upon Arrival at the ALS

6. Locate your ESS

On the outer wall of the ALS at the appropriate beamline sector board you will find a paper copy of the ESS plus any other required documentation in the plastic ESS holder.

7. Check the ESS for accuracy and have all participants sign on final page

The ESS also needs to be signed by subject matter experts, depending on the hazards, and finally by the Beamline Scientist to authorize the experiment. No work should be done until the ESS is authorized.

8. Changes to an Experiment

At this stage, any changes to the experiment, including sample materials, hardware, or personnel must be documented on a Functional Change Form. Please notify the Beamline Scientist or Experiment Coordination any time you need to make a change.

9. User Experiment Form (UEF)

The UEF (to be placed in front of the ESS) also needs to be completed and signed by the participants, and initialed by the beamline scientist. This form provides "real time" experiment information i.e., dates and times when the work is being performed, participant contacts and possible experiment hazards.

10. Final Experiment Approval

Once all documentation is signed, and the ESS and UEF are posted, the experiment may proceed.


During the Experiment

11. Hazards

All work must be carried out following the hazard controls identified in the ESS and with appropriate Personal Protective Equipment (PPE) for the type of work and for the area where the work is being performed.