|Shipping and Receiving|
|Wednesday, 29 September 2010 15:23|
All Lab personnel, including ALS staff and users, must follow the procedures detailed below for packing, labeling, and sending shipments to or from the ALS. These shipping procedures are required for:
All items transported to or from Berkeley Lab must be:
*Shipping or receiving items that have been borrowed from, or lent to, other institutions require additional Lab-specific documentation that must be filled out before the items are handled by shipping personnel.
Please contact ALS logistics about any shipments that will arrive before or during your stay, and advise of any special handling instructions. If you intend to ship hazardous materials, storage and shipment may require advance planning. All non-hazardous shipments to the ALS should be labeled as shown below.
It is recommended that, whenever possible, materials be shipped in collapsible cardboard boxes with Styrofoam and cellulose "peanuts" (these can be reused when you leave). It is also recommended that you include a packing slip inside the package with your name and the appropriate ALS address in case of lost or damaged shipments.
For equipment arriving through U.S. Customs, users are advised to contact in advance the Berkeley Lab Receiving Office and provide the name of the carrier and the Air Bill Number of any incoming shipments. Additional information that can assist the Berkeley Lab customs broker to expedite delivery of equipment purchased outside the U.S. is a Lab purchase order number, and notification of whether or not duty must be paid.
Users shipping scientific equipment from outside the U.S. that require a temporary import bond (TIB) should contact Sarah Jimenez at Aeronet Worldwide (tel: 650-259-2155; fax: 650-259-2150) to arrange both shipment and customs paperwork for equipment destined for the ALS.
All packages addressed to Mailstop 7-100 will be delivered to the Receiving Area of Building 7, which is adjacent to the storage area for user equipment. ALS Receiving will notify users when their shipments arrive and coordinate delivery.
For information about receiving gas shipments, see the page on the Purchase, Delivery, and Storage of Gases.
Users who are expecting to receive an express delivery package can ensure more timely delivery by utilizing ALS Receiving. Express couriers deliver directly to the Berkeley Lab Shipping and Receiving Department, but once there, packages have to wait their turn for delivery by truck to the proper laboratory building. If notified, ALS Receiving can help prevent this delay. Users who know an express package is on its way to them should contact ALS Receiving Manager Gary Giangrasso at ext. 7638 with the name of the courier company and the name of the sender.
Large Items Requiring a Forklift
The ALS recommends that shipments requiring a forklift arrive Monday-Friday between 8:00 a.m. and 2:30 p.m. because the ALS forklift operators leave at 4:30 p.m. Berkeley Lab technicians are available to operate forklifts after hours for an extra charge, but it is highly recommended that ALS personnel handle the forklift if any delicate equipment is involved.
All items shipped from Berkeley Lab must be handled by either ALS or LBNL Shipping and Receiving
Procedures and Required Documents
Packages should not be sealed; they will be inspected by Lab personnel before they are shipped. Each item/package—excluding documents—to be shipped must have the appropriate and complete documentation including:
Items being returned to the manufacturer for refunds, exchanges, or repair must have the item's original Purchase Order (PO) number and a Return Materials Authorization (RMA) number from the supplier. This includes items picked up on site by a vendor.
Courier priority overnight shipping (i.e., FedEx) should only be used when absolutely necessary; regular shipping should be used at all other times.
Shipping materials to Cuba, Iran, Libya, North Korea, Sudan, and Syria is prohibited; contact Berkeley Lab Procurement for more information.
Several independent carriers, including Aeronet Worldwide; Federal Express; United Parcel Service; Lynden Air Freight; and Burlington Air Express, provide a variety of shipping services to the ALS. Users can make all arrangements for shipping on-line from the above home pages, or fill out the necessary forms in ALS Receiving.
Transportation of hazardous materials in private or Berkeley Lab vehicles is prohibited.
Users should consult with a Materials Specialist at their home institution regarding the proper handling and shipping of hazardous materials. Hazardous materials shipped to or from Berkeley Lab by truck must be packaged and handled according to U.S. Department of Transportation guidelines. Hazardous materials shipped by air must meet International Air Transportation Association regulations.
For additional information, contact: